smart xs logo without background

Terms & Conditions

See and read Smart XS terms and conditions below.



  1. In these Conditions: The “Contractor” means Smart XS Ltd, which agrees to perform the Contract Work. “Contract work” means any or all of the work, which the contractor agrees to perform, and/or the services which the contractor agrees to provide including the provision of goods on hire or by sale. ‘Goods’ means all goods whatsoever description including but not limited to materials, plant, equipment and machinery and fittings.
    ‘Customer’ means the person, firm or corporate body who agrees to purchase contract work. ‘Contract’ means any contract between the contractor and the customer for carrying out of contract work.

  2. Any reference in these conditions to any provision of a statute shall be construed as a reference To that provision as amended, re-enacted or extended at the relevant time.

  3. The headings in the conditions are for convenience only and shall not affect the interpretation of a contract.


2.1 These conditions will apply to every quotation and contract. The Contractor shall not be Bound by any terms and conditions, which may be inconsistent with these conditions.

2.2 No variation of, or addition to, these conditions shall be effective unless submitted in writing and signed by The contractor.

  1. 2.3  Any advice or recommendation given by the contractor or its employees or agents to the Customer concerning Contract work prior to the making of the Contract to which it relates, which is not confirmed in writing by the Contractor when such contract is made, is followed or acted upon entirely at the Customer’s own risk and the Contractor shall not be liable for any such advice or recommendation.

  2. 2.4  Any typographical or clerical error or omission in any quotation, price list, acceptance, invoice or other such document issued by the contractor shall be subject to correction without any liability on the part of the contractor.

  3. 2.5  All specifications, descriptions, drawings, designs, measures or other information provided by the contractor in relation to contractor work and/or goods approximate, howsoever provided shall not form part of a contract and with relation thereto, the contractor reserves the right to incorporate modifications or amendments in contract work.

  4. 2.6  No contract shall be created unless the Contractor has accepted in writing a quotation a cceptance or order placed by the customer, irrespective of how such quotation acceptance or order is expressed and whether it results from a prior quotation or otherwise.

  5. 2.7  The customer shall be responsible to the contractor to ensure the accuracy of the terms of Any order of any material.

  6. 2.8  The customer shall be responsible for to the contractor for obtaining all necessary licenses And other permissions whatsoever for the performance of Contract work.

  7. 2.9  The Customer and Contractor will be jointly responsible for ensuring that every building, path, private road, open space or other property to be used in the performance of contract work is safe and suitable for the intended use and, without limitation of the foregoing, is adequately served with all required public utilities.

2.10  The Customer may not cancel a contract unless the contractor agrees in writing and then on the terms that the customer shall indemnify the contractor in full against all loss (including loss of profit, costs (including the cost of all labour and materials used), claims, actions, damages, charges and expenses incurred by the Contractor as a result of cancellation.

2.11 The contractor shall have and retain the property, copyright and all other intellectual or industrial property rights in drawings, designs, plans, models, specifications and/or estimates prepared by the contractor.

2.12 Where the customer is to supply goods (Customer’s Property) to the contractor in connection with the Contract Work, risk in Customer’s Property will remain in the customer. The Contractor will not be liable to the customer for loss of any damage to Customer’s property unless caused by the negligent act or omission of the contractor.

2.13 If any part of Contract work is to be performed elsewhere than on the Contractor’s Premises, the customer shall be responsible to the contractor for insuring the place of performance of such contract work and shall indemnify the Contractor against liability for any damage to the place of performance of such Contract work, however caused.

3.1 The contractor will quote for contract work only after the contractor has received a written specification from, or on behalf of, the customer.
The contractor’s Quotation shall not be open for acceptance within either the period stated Therein or if none is stated, within three calendar months of its date.

2. The Contractor reserves the right by given notice to the customer at any time before completion of contract work to increase the price of the applicable contract in the following circumstances.

2.1. Where additional work is performed at the customer’s request; and/or to reflect any increase in the cost to the contractor which is due to any factor beyond the contractor’s control (such)as, without limitation, any foreign exchange fluctuation, currency regulation, alteration of duties, increase of the cost of labour, materials or other costs of performance) or any failure of the customer to give the contractor adequate information or instructions.

  1. 2.1.2.  Without prejudice to the generality of condition 3.2.2 above, to reflect any increase in the general index of retail prices compiled by the United Kingdom Department of Employment and published in the United Kingdom in the monthly digest of statistics by the central statistical office or any index substantially replacing it.

2.2. Prices are exclusive of VAT, local or added taxes, the contractors additional or substitute taxes, levies Imposts, duties, fees or charges whatsoever and wherever payable, all of which will be paid by the customer

4. Terms of Payment
The Customer shall pay a minimum of one half of the price of a Contract when it is made and shall pay the balance (including any extra sums due under condition 3.3 above) on completion of contract work as notified by the contractor or, where contract work relates to an exhibition, on the opening of the exhibition if earlier. Time for payments shall be of the essence. Receipts for payment will be issued on request. However payments terms can differ and if so will be noted in purchase order/quotation/invoice. If these payment terms are not adhered to, the contractor has the following rights:

  1. Terminate the relevant contract and suspend further performance of Contract work; and

  2. Require the immediate return of any goods hired to the customer; and

4.1.3 Full payment, without deduction, of the total amount due and/or which would have become due under the relevant Contract but for termination, together with interest (both before and after any judgement) on the amount overdue from time to time at the rate of 12% per annum above Bank of England base rate from time to time until payment in full is made.

4.2 Property in goods supplied by way of sale under a contract shall not pass until payment by the customer of any accountable sums due by the customer and under the Contract has been received. Until such goods have passed into customers hands, the customer shall store them separately from all other property of the customer or any third party, marked so as to be clearly identifiable as belonging to the contractor, shall keep them insured against all usual risks in their full invoice value and, if any of the events referred to in clause 9 occurs, the customer shall place such goods at the disposal of the contractor and the contractor shall be entitled to enter upon any premises of the customer, or any other premises where such goods are kept, for the purpose of removing them.

    Provided that notice is given as soon as reasonably possible, and any event within seven days of the defect being discovered and provided always that in the case of goods such notice must be given within the period of hire, where supplied on hire, or within six months of the date of delivery, where supplied by way of sale. If a customer gives notice of a defect in Contract work, and the contractor is satisfied that a defect exists and was not caused in whole or in part by any matter, action or occurrence outside the contractor’s control the contractor shall, in its sole discretion, either remedy the defect or refund to the customer a reasonable proportion of the price of the contract.


6.1 The terms of condition 5 are in lieu of all conditions, warranties and statements of whatever nature in respect of contract work whether express or implied by statute, trade, custom or otherwise and any such condition, warranty or statement is hereby excluded.

6.2 The Contractor shall not be liable for any defect in Contract work arising directly or indirectly from compliance with any drawing, design, specification or order of the customer.

  1. Without prejudice to the terms of conditions 6.1,6.2 and 6.4, the contractor will accept liability for any loss or damage sustained by the customer as a direct result of any breach of a contract or of any liability of the Contractor (including negligence) in respect of the performance of a Contract provided that such liability shall be limited to payment of damages not exceeding the invoice value of the Contract in question.

  2. Subject to the terms of conditions 6.5.4, the contractor shall not be liable for the following Loss or damage howsoever caused even if foreseeable or in the contractors contemplation;

    1. 6.4.1  Loss of profits, business or revenue whether sustained by the customer or any other person, and/or

    2. 6.4.2  Special, indirect or consequential loss or damage, whether sustained by the customer or any other person

3. Any loss arising from any claim made against the customer by any other person.
6.5.1 Any liability arising under the Consumer Protection Act 1987, unless caused by the negligent act or omission of the contractor in the manufacture and/or supply of goods any claim for breach of industrial and/or intellectual property rights arising out of compliance with any drawings, designs, specifications or order of the customer.

  1. Any breach of contract or negligent or wilful act or omission of the customer in relation to a contract these conditions do not purport to exclude or restrict any liability the exclusion or restriction of which is prohibited by sections 2 (1) and 6 (1) of the unfair contract terms Act 1977.


  1. 7.1  Unless specifically provided by way of sale, all Goods used or supplied by the contractor in connection with the contract work shall be deemed to be on hire to the customer.

  2. 7.2  The customer shall indemnify the contractor against the loss of and/or damage to hired goods when under their responsibility.

  3. 7.3  The customer shall keep hired goods in his possession and/or under his control at all times and shall not remove them from the place they were installed by the contractor without the latter’s prior written consent.

  4. 7.4  Upon expiry of the period of deemed hire, or upon the earlier termination of the relevant contract, the customer shall no longer be in possession of hired goods and the contractor may at any time without notice, retake possession of such hired goods and the contractor shall be entitled to enter the premises of the Customer and/or any other place of performance of contract work, for such purposes.

    The Contractor shall be entitled, without liability on its part and without prejudice to its Other rights, to terminate a contract or any unfulfilled part thereof or, as its option, to Suspend or give partial performance under it, if performance by the contractor or by its Suppliers is prevented, hindered or delayed whether directly or indirectly by reason of any cause whatever beyond the Contractor’s or its suppliers reasonable control, whether such cause existed on the date when the contract was made or not.


If the customer, being an individual, or being a firm, if any partner in the customer is the subject of a petition for a bankruptcy order or of an application for an interim order under Part V111 of the insolvency act 1986, or if the customer, being a company, compounds with Its creditors or has a receiver or manager appointed in respect of all or any part of its assets or is the subject of an application for an administration order or of any proposal for a voluntary arrangement under Part 1 of the Insolvency act 1986, or enters into liquidation whether compulsory or voluntarily otherwise then for the purpose of amalgamation or reconstruction, or if the contractor reasonably believes that any of the above events are about to occur, then the contractor shall be entitled immediately, at any time thereafter, to terminate forthwith any contract or any unfulfilled part thereof.


1. No Waiver by the Contractor of any breach of Contract by the customer shall be construed as a waiver of any subsequent breach of the same or any other provision.

10.2  If any provision of these conditions is held by any competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions of these conditions and the remainder of the provision in question shall not be affected thereby any dispute arising under or in connection with these conditions or the work done by the Contractor shall be referred to arbitration by a single arbitrator appointed by agreement or (in default) nominated on the application of either party.

10.4  The Contract shall be governed by the Laws of England


Company Registration: 05440287 Proprietors C.J. Humphrey-Walker & L.A. Hepherd Registered Address: 35 Chesterton Redditch WORCS B97 5XS UK